Free Wedding Photography Invoice Template

Create professional invoices for your work as a freelance wedding photographer with this custom template. Simply fill out the invoice with your information, download the invoice in whichever format works best for you (.doc, .xls, or .pdf), and send it off.

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Who needs to use a wedding photography invoice?

Some wedding photographers may not need to send invoices, while others do. Whether or not you send a wedding photography invoice depends on the arrangement you have with the person or company who is engaging your wedding photography services. If you have a salaried position or are on a monthly retainer with a company, it is likely that you will be paid without submitting an invoice (though it’s important to confirm). If you are a freelance or contract wedding photographer, you almost always must submit an invoice to be paid. Confirm with the clients when you will submit your invoice and to whom.

As a wedding photographer, what do I need to include in my invoice?

In order to get paid promptly, you must include certain pieces of information in your wedding photography invoice. First, you’ll need to include the name, address, and phone number of the company or person you are invoicing, as well as for yourself (or your small business). At the top, also include the date, the date by which you expect to be paid, and the method of payment you prefer. Then, you’ll need to include a description of the work you performed. This doesn’t need to be very detailed, but should give an idea of what you did (for instance: “Smith - Jones wedding,” “wedding reception photography,” “wedding portraits,” etc). You’ll then need to put the cost of each piece of work on the invoice. This can be one flat fee, or an hourly rate, depending on the agreement you have with the company. If it is hourly, include the number of hours and multiply to get your total. At the bottom, total everything up, apply sales tax if necessary, and then include the grand total.

What happens after I submit my wedding photography invoice?

After you submit your invoice, you should receive your payment by the date you specified on your invoice. If you do not receive your payment by this time, check in with the clients to confirm that your wedding photography invoice was received. Keep in mind the method of payment you specified, so that you make sure you are looking in the right place for the payment.


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