Free Trucking Company Invoice Template

Create a professional invoice for your trucking company with this customizable template. Simply fill out the invoice with your information, download the invoice in the format that works best for you (.doc, .xls, or .pdf), and send it off.

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How do I know if my trucking company needs to send an invoice?

Whether or not you need to send an invoice for your trucking company depends on the arrangement you have with the client or company engaging your trucking services. If they pre-pay, or a contract has already been signed with an agreed upon price and due date, you may not need to send an invoice. Otherwise, most freelance and contract trucking companies will need to submit an invoice in order to be paid.

What do I need to include in my trucking company invoice?

In order to be paid promptly, you must include certain pieces of information in your trucking company invoice. These pieces of information are:

  • The name, address, and phone number of the company or individual you are invoicing
  • Your name, address, and phone number (or that of your small business)
  • The current date
  • The date by which you expect to be paid
  • Your preferred method of payment (confirm with the client that this method works for them)
  • A description of the work you performed. This does not to be detailed, but should make it clear what you’re referring to (for instance, “private trucking,” “intermodal trucking,” “household trucking,” etc.).
  • The cost of each piece of work on the invoice. This may be a flat fee or an hourly rate. If it is hourly, also include the number of hours and multiply to get your total.
  • The grand total, including sales tax if necessary

When should I submit my the invoice for my trucking company?

When you submit your invoice will depend on whether your trucking company is engaged for one-time or ongoing services. In the case of the former, you should submit your invoice immediately after your trucking company has delivered its services. In the case of the latter, you should choose a frequency with which to send your invoices, likely once a month.

What happens after I submit my trucking company invoice?

After you submit your invoice, you should receive your payment by the date you specified on your invoice. If you do not receive your payment by this time, check with the client to confirm your invoice was received and when you should expect payment.


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