Free Notary Public Invoice Template

Create professional notary public invoices with this custom template. Simply fill out the invoice with your information, download the invoice in whichever format works best for you (.doc, .xls, or .pdf), and send it off to receive payment for your notary public work.

Download the invoice template

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Who needs to use a notary public invoice?

Some notaries public may not need to send invoices, while others do. Whether or not you need to send one will depend on the arrangement you have with the clients engaging your notary public services. If you are working on a contract basis for a particular case or project, it is likely that you will need to submit an invoice in order to be paid.

What do I need to include in my notary public invoice?

In order to get paid promptly, you must include certain pieces of information in your notary public invoice. This includes:

  • The name, address, and phone number of the client you are invoicing
  • Your name, address, and phone number (or that of your small business)
  • The current date, and the date by which you expect to be paid
  • The method of payment you prefer (check, PayPal, direct deposit, etc)
  • A list and description of the work you performed. This doesn’t need to be very detailed, but should make clear what you’re referring to (ie, “copy certification,” “signature witnessing,” “jurat,” etc).
  • The cost of each piece of work listed. This may be a flat fee or based on an hourly rate. If it is hourly, also include the number of hours and then multiply to get the total cost.
  • The grand total. This may include sales tax if necessary in your state.

When should I submit my notary public invoice?

Check with the client to see when they prefer to receive your invoice. It will likely either be at the end of the month or as soon as you complete your notary public work.

What happens after I submit my notary public invoice?

After you submit your invoice, you should receive your payment by the date you specified on your invoice. If you do not receive your payment by this time, check in with the company to confirm that the invoice was received for your notary public work. Keep in mind the method of payment you specified, so that you make sure you are looking in the right place for the payment.


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