Free Nonprofit Invoice Template

Create professional invoices for your nonprofit with this custom template. Simply fill out the invoice with your information, download the invoice in whichever format works best for you (.doc, .xls, or .pdf), and send it off.

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Who needs to use a nonprofit invoice?

Some nonprofits not need to send invoices, while others do. Whether or not you send a nonprofit invoice depends on the arrangement you have with the client engaging the service of your nonprofit. If you are working on contract basis, you almost always must submit an invoice to be paid.

What do I need to include in my nonprofit invoice?

In order to get paid promptly, you must include certain pieces of information in your nonprofit invoice. First, you’ll need to include the name, address, and phone number of the company or person you are invoicing, as well as for your nonprofit. At the top, also include the date, the date by which you expect to be paid, and the method of payment you prefer. Then, you’ll need to include a description of the work you performed and the cost of each piece of work listed. This may be one flat fee or an hourly rate, depending on the agreement you have with the client. If it is hourly, include the number of hours and multiply to get your total. At the bottom, total everything up, apply sales tax if necessary, and then include the grand total.

When should I submit my nonprofit invoice?

It is best to decide beforehand with the client when you will submit your invoice. It is likely that you will submit your invoice either as soon as your nonprofit completes the designated work, or, if your nonprofit is engaged in an ongoing capacity, at the end of each month.

What happens after I submit my nonprofit invoice?

After you submit your invoice, you should receive your payment by the date you specified. If you do not receive your payment by this time, check in with the client to confirm that your nonprofit invoice was received. Keep in mind the method of payment you specified, so that you make sure you are looking in the right place for the payment.


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