Download Free Translation Invoice Template

Create professional invoices for your translation work with this custom template. Simply fill out the invoice with your information, download the invoice in whichever format works best for you (.doc, .xls, or .pdf), and send it off to receive payment for your translation work.

word Translation invoice template

Download Word (.doc) invoice template

pdf Translation invoice template

Download PDF invoice template

excel Translation invoice template

Download Excel invoice template

Invoice Templates > General > Translation

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Who needs to send a translation invoice?

If you are doing translation work on a freelance or contract basis, it is likely that you will need to send an invoice in order to be paid. If you are translator and engaged by a company on a monthly retainer, you may not need to send an invoice, however it’s important to confirm.

What do I need to include in my translator invoice?

In order to get paid promptly, you must include certain pieces of information in your translator invoice. This includes:

• The name, address, and phone number of the client you are invoicing

• Your name, address, and phone number (or that of your small business)

• The current date, and the date by which you expect to be paid

• The method of payment you prefer (check, PayPal, direct deposit, etc)

• A list and description of the work you performed. This doesn’t need to be very detailed, but should make clear what you’re referring to (ie, “French translation,” “article translation,” “script translation,” etc).

• The cost of each piece of work listed. This may be a flat fee or based on an hourly rate. If it is hourly, also include the number of hours and then multiply to get the total cost.

• The grand total. This may include sales tax if necessary in your state.

When should I submit my translation invoice?

Check with the client to see when they prefer to receive your invoice. It will likely either be at the end of the month or as soon as you’ve finished your translation services.

What happens after I submit my translation invoice?

After you submit your invoice, you should receive your payment by the date you specified. If you do not receive your payment by this time, check in with the company to confirm that the invoice was received for your translation work. Keep in mind the method of payment you specified, so that you make sure you are looking in the right place for the payment.

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