Download Free Service Invoice Template

Create professional invoices for your service work with this custom template. Simply fill out the invoice with your information, download the invoice in whichever format works best for you (.doc, .xls, or .pdf), and send it off.

word Service invoice template

Download Word (.doc) invoice template

pdf Service invoice template

Download PDF invoice template

excel Service invoice template

Download Excel invoice template

Invoice Templates > General > Service

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Who needs to use a service invoice?

Some service work requires that you send an invoice, while some does not. Whether or not you send a service invoice depends on the arrangement you have with the client who is engaging your services. If you have a salaried position or are on a monthly retainer, it is likely that you will be paid without submitting an invoice (though it’s important to confirm). If you are providing service work on a freelance or contract basis, you almost always must submit an invoice to be paid.

What do I need to include in my service invoice?

In order to get paid promptly, you must include certain pieces of information in your service invoice. First, you’ll need to include the name, address, and phone number of the company or person you are invoicing, as well as for yourself. At the top, also include the date, the date by which you expect to be paid, and the method of payment you prefer. Then, you’ll need to include a description of the work you performed. This doesn’t need to be very detailed, but should give an idea of what you did. You’ll then need to put the cost of each piece of work on the invoice. This can be one flat fee, or an hourly rate, depending on the agreement you have with the company. If it is hourly, include the number of hours and multiply to get your total. At the bottom, total everything up, apply sales tax if necessary, and then include the grand total.

When should I submit my service invoice?

If you are providing service work for a one-time engagement, submit your invoice as soon as the engagement ends. If you provide service work on an ongoing basis, you should submit your invoice at the end of each month.

What happens after I submit my service invoice?

After you submit your invoice, you should receive your payment by the date you specified. If you do not receive your payment by this time, check in with the client to confirm that your invoice was received. Keep in mind the method of payment you specified, so that you make sure you are looking in the right place for the payment.

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