Download Free Consultant Invoice Template

Who needs to use an consultant invoice?

Some consultants may not need to send invoices, while others do. Whether or not you need to send one will depend on the arrangement you have with the clients engaging your consultant services. If you are working on a freelance or contract basis, as is the case with much consultant, it is likely that you will need to submit an invoice in order to be paid.

What do I need to include in my consultant invoice?

In order to get paid promptly, you must include certain pieces of information in your consultant invoice. This includes:

• The name, address, and phone number of the client you are invoicing
• Your name, address, and phone number (or that of your small business)
• The current date, and the date by which you expect to be paid
• The method of payment you prefer (check, PayPal, direct deposit, etc)
• A list and description of the work you performed. This doesn’t need to be very detailed, but should make clear what you’re referring to (ie, “network design,” “infrastructure capacity planning,” “feature implementation,” etc).
• The cost of each piece of work listed. This may be a flat fee or based on an hourly rate. If it is hourly, also include the number of hours and then multiply to get the total cost.
• The grand total. This may include sales tax if necessary in your state.

When should I submit my consultant invoice?

Check with the client to see when they prefer to receive your invoice. It will likely either be at the end of the month or as soon as your consultant engagement ends.

What happens after I submit my consultant invoice?

After you submit your invoice, you should receive your payment by the date you specified on your invoice. If you do not receive your payment by this time, check in with the company to confirm that the invoice was received for your consultant work. Keep in mind the method of payment you specified, so that you make sure you are looking in the right place for the payment.