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Invoice Generator FAQ’sA Short Guide to Invoicingwith the Free Inoice Generator by AND CO

Why do I need to send an invoice?

An invoice is essentially the bill that a seller submits to a buyer in order to be paid. While you likely already have an agreement with the buyer about what you will be paid for your work, it’s important to submit an official invoice, using your own template or an invoice generator, to ensure the payment gets processed.

Unless you are an employee of a company, you will generally need to send an invoice in order to be paid for your work; this applies to freelancers, independent contractors, and others with similar models. Luckily, it’s easy to use our invoice generator software to create official, free printable invoices.

What information needs to go in my invoice?

In order for your invoice to be processed promptly and correctly, you need to include certain pieces of information in a certain format. Using an invoice generator guarantees that all of this information is included.

The essential things to include are:

  • The date

    You must include the current date at the top of your invoice. This is helpful for the billing department in processing the invoice.

  • The payment due date

    Generally, you will have agreed upon a schedule for payment with the buyer. If not, 14 days is a good generally accepted timeframe. If you expect to be paid immediately, put “Due Upon Receipt.”

  • The invoice number

    All invoices have an invoice number. This helps keep things organized if you submitted multiple invoices to the same buyer over time. It’s easiest to just start with “1” and continue to count up on each subsequent invoice.

  • Your name and contact information (or that of your small business)

    The buyer cannot submit your payment without having your full, legal name as well as your address. It’s usually useful to include your email address and telephone number as well. If you are invoicing on behalf of a small business, include the name and contact information for the business rather than yourself. This part goes in the “To” field.

  • The name of the individual (or small business) you are invoicing

    In the “From” field, you’ll need to put the name and contact information for the company you are invoicing. Include the same information here that you did in the “To” section for yourself.

  • The services provided and rate for each service

    This area, also known as “line items,” is where you list the services rendered and the rate for each. For some of these, it will be a flat fee. For others, there may be a per unit cost along with the rate; most invoice generators will automatically multiply the unit cost by the number of units to give you the total for that line item.

  • Any additional fees

    Depending on the type of work and the state in which you’re working, you may need to add on additional costs and fees, such as shipping, sales tax, or discounts. These can go with the line items.

  • The total amount due

    Depending on the type of work and the state in which you’re working, you may need to add on additional costs and fees, such as shipping, sales tax, or discounts. These can go with the line items.

When should I submit my invoice?

When you submit your invoice will depend on the agreement you have with the buyer, but the most common times to send invoices are as soon as the work is complete, or at the end of the month.

What happens after I submit my invoice?

After you submit your invoice, you should receive your payment by the date you specified. If you do not receive your payment by this time, check in with the buyer to confirm that your invoice was received. Keep in mind the method of payment you specified, so that you make sure you are looking in the right place for the payment.

What’s next?

Whether you’re a small business owner or freelancer, the best thing you can do to ensure success is to keep the business side of your enterprise simple so you can save time and focus on the work you love.

The problem with manually invoicing is that you don’t have a record of what was owed, who was billed, when they were billed, when payments were expected, and if payments were received. It is easy get lost in all of this and that is where having a proper tool to manage your invoicing comes handy.

AND CO offers a simple and powerful platform for freelancers and small business owners to send customizable proposals and professional online invoices and know when it was sent, and when it has been paid. You can also use other free features: Contracts, Expense Tracking, Time Tracking and Task Management.

And co also make it easier to files taxes at the end of the year with our powerful but simple to understand reports that give you the overview you need.

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